Wednesday, February 15, 2017

Event Recap: Advising Expo 2017

Congratulations to the Advising Expo Committee (Susan Somers, Rose Mastrangelo, Anne Pugh, Jordyn Harrison, Beth Labate, Diane Larson, Olga Koutseridi, Bri Liu & Jeff Mayo) for a successful reimagining of the annual Advising Expo!

Over 40 departments (representing 13 different schools and colleges) and more than 60 advisors, faculty, and staff participated throughout the week with internal transfer and information sessions, by tabling at the Expo event on February 9 in the Flawn Academic Center, and presenting in one of the 4 themed sessions. Your help in promoting and organizing this event encouraged over 300 students to complete the Advising Expo passport and many more to engage in major, minor, certificate, and career exploration during the Advising Expo week (February 6-10).

From mariachi to roulette, students had fun while learning about the opportunities available to them on campus at the department tables and during the themed sessions. Students participating in the Expo passport program earned free pizza and a UT-themed souvenir cup.

A special thanks to the Advising Expo Committee chairs Susan Somers and Rose Mastrangelo for your leadership and to the Student Success Initiatives (SSI) team, the Office of the Executive Vice President and Provost, and all the wonderful advisors and students who volunteered for their support of the 2017 Advising Expo week.

Not able to make it to the Advising Expo? Check out a few photos from the day below and all of the fun in the Advising Expo Photo Album.

Friday, January 27, 2017

ACA General Meeting January 2017

The first ACA General Meeting of 2017 was informative and engaging thanks to our meeting sponsors the Study Abroad Office, as well as the Division of Diversity and Community Engagement DEI program, and the Leadership and Ethics Institute.

The Study Abroad Office Associate Director Monya Lemery set the tone by asking ACA members to engage in a group brainstorm to answer the following:

  • List reasons why study abroad benefits your students:
    • Independence, Global citizenship, Language acquisition, Great food!, Become more attractive candidates to employers and graduate/professional programs, Expand professional networks, Earn valuable course credit
  • List ways students studying abroad benefits UT:
    • Make UT Austin visible internationally, relieves burden on UT Austin course schedule, Allows faculty to enrich their courses with real world examples, International recruiting/admissions, Students return with a renewed sense of self
  • Which Latin American countries are among the top 10 destinations?:
    • Spain, UK, France, China, Italy, Austria, Argentina, Mexico, Germany, Brazil
Did you know that UT austin is ranked third nationally in the number of students it sends abroad?! Our study abroad coordinators work hard!

Monya emphasized the office's BIG goal for the next 4 years: Double the number of students studying abroad in Latin America. By the 2019-2020 academic year the Study Abroad Office plans to send 1,200 students from UT Austin to study abroad in Latin America.

How can you help this initiative? Educate students on the reasons why studying abroad in Latin America can be beneficial including: studying in this region is generally less expensive than comparable programs in other regions of the world, the unique language immersion opportunities for students, and the direct opportunities to study border culture and international business.

Remember: Summer applications are due February 15 & Fall applications are due March 1

ACA Awards and Recognition Committee NACADA Award Nominees:
Outstanding Advisor: Megan Conner
College of Liberal Arts
Outstanding New Advisor: Kelly Frazer
School of Undergraduate Studies
Outstanding Advising Award, Administrator: 
Sarah Kitten
Cockrell School of Engineering
Outstanding Advising Program Award:
Path to Admission Through Co-Enrollment
Congratulations to our deserving nominees! Thank you for representing the UT Austin advising community.

Upcoming ROAD Committee Events:
2/8 Art of Dialogue with LEI, 10-11a in SAC 3.112 Balcony B
2/15 Video Game Addiction, 11a-1p in SAC 1.118
2/16 PDD Presentation Practice

Advising Expo Update - It's now just 2 weeks away!!

Advising Expo Week - February 6-10: There are approximately 16 different internal transfer sessions this week. You can direct students interested in exploring their options at UT Austin to these sessions using this spreadsheet.

Save the Date - February 9: Expo Day
It’s not too late to sign up to table, volunteer, or join a presentation! The Expo Day committee asks that you sign up by 5 pm Monday, January 30th.

Want to promote the event on social media or through your student newsletters? Here's how: email blast template and TV screen powerpoint

Dr. Kristen Hogan, Education Coordinator, UT Gender & Sexuality Center, and Dr. Richard Reddick faculty director of Student Diversity Initiatives, facilitated a short interactive session about the services provided by the Diversity Education Initiative (DEI).

DEI provides diversity education through consultation and educational programs on campus and in the community. Programs are designed to meet the goals and needs of the organization and have included: building awareness of social identities, developing an inclusive workplace, engaging communities through dialogue, and exploring privilege and socialization.

In 2015-2016, DEI staff facilitated 21 workshops and engaged 950 students, faculty, and staff across disciplines at UT Austin including ULN, UWC, Athletics, International Office, Freshman Interest Groups (FIGS) and many more.

Dr. Hogan and Dr. Reddick asked ACA members to participate is a short activity where members voted from their seat on the following questions. It was a small taste of how a full session would be facilitated:
  • How do you feel about the weather?
  • Do you feel UT is an inclusive place for most identities?
  • Do you feel your words and actions make a difference on campus?
Thoughts from ACA members: There is always work to be done, we are good in some areas and not so great in others. We can help create an inclusive climate (how we decorate our office, how we talk to students, etc.) It is important to be intentional in our words and actions.

Think a session with DEI would benefit your unit, class, etc?  Complete this form:

Katie O’Malley, Coordinator of Leadership Development, & Dave Dessauer, the new Director of the Leadership and Ethics Institute (LEI), joined us to discuss the benefits of connecting your students to the Leadership and Ethics Institute.

LEI is resource for undergraduate and graduate students or staff for leadership education. The purpose of LEI is to prepare the next generation of individuals to act responsibly, to improve the quality of student and campus life, to serve as peer mentors and to serve the communities in which they live, study and work. Through participation in LEI's leadership programs, such as  Leadership Education And Progress program (LEAP), The CHANGE Institute, and Burnt Orange Society, students develop the skills to serve their classroom, campus, and work communities as an ethical and socially responsible leader.

Please consider attending/promoting these upcoming spring events hosted by LEI:
  • Wednesday, February 8 - ROAD presentation on inclusive leadership
  • Saturday, February 11 - Texas Leadership Summit: a free one day leadership workshop for UT Austin Student
Think your student group would benefit from leadership education? Consider a workshop presented by LEI staff.

Other important announcements:
Kudos! to you as we wrap up the add/drop period next week. You can find our January meeting Kudos on our website: ACA KUDOS!

ACA Member Spotlight for January: This month we met two UT pros Mandy Davidson and Diane Larson. Try reaching out for coffee sometime next week to get to know Diane and Mandy better!

We want to continue to spotlight members from across colleges, across positions, and across lengths of experience at UT Austin. Please consider nominating someone to spotlight.

Wednesday, November 30, 2016

ACA November Meeting 2016

Provost and Executive Vice President Maurie McInnis provided clarity and guidance the morning following the 2016 Presidential Election. As an historian, Provost McInnis reassured the room that history has proven that we will survive. She called on ACA members to provide counseling and advice for our students left feeling insecure as a result of the election. She also noted that the University is looking at developing a University-wide diversity action plan.

Provost McInnis joins the UT Austin community from The University of Virginia (UVA) where she served in many roles including student, faculty member, associate dean for undergraduate programs, and most recently vice provost. In her address to ACA, Provost McInnis stated her admiration for academic advising. At UVA, faculty act as academic advisors, and even as she moved through leadership roles Provost McInnis insured that she continue advising undergraduate, first-year students because she believes it impacts student success.

Provost McInnis provided a outline of the initatives she will continue over the next year and plans for moving forward.
  • She will continue to focus on increasing the 4 year graduation rate to 70% (2015-2016 graduation rate was 61% University wide). Provost McInnis believes improvement in the four year graduation rate is important for many reasons. It allows students to avoid acquiring more debt, it is benchmark for many employers, and is proof of goal attainment.
  • Provost McInnis plans to reduce the institutional barriers that prevent students from graduating in 4 years. She noted UT Austin's Project 2021 initiative as a step in the right direction - a way to simplify complex degree plans and encourage departments to think hard about curricular decisions. The Provost's Office is also looking to change small rules and exceptions (ex. whether flags should be implemented at the instructor or course level) that can impact progress toward degree completion. Finally, she hinted at a complete change in the course numbering structure and other course rules. There is no timeline in place for course number changes.

Next Up: Health Professions Office with Director Leslie Riley and University Writing Center with Assistant Director Alice Batt

Health Professions Office (HPO), housed in the College of Natural Sciences, serves all UT Austin undergraduate students pursuing pre-medical, pre-dental, pre-pharmacy, pre-veterinary, pre-optometry, pre-physician’s assistant, pre-physical therapy, and pre-occupational therapy programs following graduation. Around 5,000(!) UT Austin students are currently pursuing pre-health a track.

HPO staff help students understand the expectations of pre-health programs and prepare for the admission process. Their services include conversations about pre-requiste coursework, preparation for admission exams, and recommendations regarding co-curricular experiences that can enhance a students' application. With so many students to serve and a small staff size, Leslie recommends that students plan 3 weeks ahead to meet with an HPO coach. If students require immediate assistance, they can meet with a peer advisor or attend group advising sessions.

Fast facts: 1) Health profession graduate programs do not require students to complete their undergraduate program in 4 years. They want students to start graduate programs when they are ready, so a gap year or post-bacclaureate programs are ok. 2) The Pre-Health Professions Certificate helps HPO to track non-CNS enrollment but does not improve a student's chance to get into a graduate program.

Alice reminded ACA members of a recent name change from Undergraduate Writing Center to University Writing Center because the Center can now serve graduate students! The University Writing Center is located in the PCL Learning Commons. With a new space, a new name, and an expanded mission, the Center has noted a 17% increase in student visits.

The UWC employs 150 undergraduate and graduate consultants to provide non-directive and non-evaluative writing instruction to help all students, including ESL students, improve their writing skills. Students may meet with a UWC consultant 3 times per writing assignment. For longer writing projects such as research papers, theses, or dissertations, students may meet with consultants 3 times per chapter. Alice encouraged ACA to think of UWC for in-class presentations including FIG to help students learn more about UWC services.

HPO and UWC have teamed up! Starting this spring semester, UWC will consult with pre-health students applying to graduate programs. In the past, HPO has helped students brainstorm and revise the content of their personal essays. Now UWC will help students with revisions to their written personal statements.

A special thank you to the Health Professions Office for sponsoring the November Meeting.

ACA Updates

Kayla Ford swears in President-Elect Ana Dison
Kayla Ford swears in President-Elect Ana Dison. Congratulations!

**Call for nominations for the NACADA Awards reminder- Due November 30. The process is time intensive so check with someone you’re nominating before you do so. Please contact Tepera Holman or Kayla Ford with any questions

Webb College Prep Academy Volunteer Opportunity on November 12. Check out the rest of the slideshow for details about the service event and to see ACA in action.

  • Fall Goody Bag Drive: The last day to order is Nov 30. Please consider a donation of $1 per goody bag & show a colleague your appreciation.

**Mark your calendars for the ACA/APSA Holiday Party on Thursday, December 8 at 3-5pm in the Legacy Room, CBA 3.202. Join the Holiday Planning Committee for food (including a dessert competition!), games, prizes, holiday music and much more. The formal invite has been sent to the list serve.

**Save the Date for Professional Development Day (PDD) - February 22 at the Commons Learning Center located at the JJ Pickle Campus. Please visit the PDD website for more information about early bird registration specials (ends December 31) and how you can submit a presentation proposal.

So many Kudos! You can find them on our website: ACA KUDOS!

We are bringing back ACA Member Spotlights and doing a spotlight or two during each meeting. This month we met a seasoned pro (Meet Michelle!) and a new face to the advising community (Meet Carter!). If you see them this week, ask about GOT.

We want to continue to spotlight members from across Colleges, across positions, and across lengths of experience at UT Austin. Please consider nominating someone to spotlight.

Next Up: Adjunct Professor Marion Rocco with the School of Information asking you to recommend  INF 322T to students interested in Children's Literature instruction.

INF 322T has been revamped over the past few semesters to make the course more challenging and meaningful for students. With only 100 students in the classroom and a flipped model of instruction, students are encouraged to engage in group discussion and the children's literature used in instruction. The course is open to all undergraduate students regardless of major.

Next Up: Sorority and Fraternity Life (SFL) - Marilyn Russell, Director; Suzy Day, Prevention and Risk Management Specialist; and Jaden Felix, Coordinator

Sorority and Fraternity Life staff joined ACA to discuss SFL through the lens of academic counselors and academic administrators. We started with a quick brainstorm to address the issues in SFL and recognize the positives.

The staff provided an excellent slideshow detailing the history of Sorority and Fraternity life on UT Austin's campus as well as an info guide highlighting affiliated organizations and their governing councils. In short, SFL wants to celebrate the good while also addressing the challenges of sorority and fraternity life. If you have a student concern related to SFL, let the office know.  A culture of change cannot be fostered if campus administrators are unaware of the concerns. You can also report to BCAL and the Campus Climate Response Team.

The staff had a little time for a quick Q&A:

Q: Do you segregate graduation rate stats/data based on family income?

A: They do not have access to that data- it is separated by council and organization.
Q: Do you see cross-council work to learn about each other?
A: In pockets, yes; but it depends on the year and where the particular chapter is in terms of their own organization. There is a leadership course in EDP so they can learn about each other; the all presidents meeting also helps make that synergy and learning about each other. 

Tuesday, November 1, 2016

October ACA General Meeting

Thanks to the School of Undergraduate Studies for sponsoring the October meeting!

Dean Brett Iverson, Dean of School of Undergraduate Studies kicked off the October meeting to discuss two problems that the UT community is working to solve: 1) choice of major and availability of major, and 2) erosion of the core curriculum.

Problem 1: Choice of Major and Availability

This problem is created because most 18 year olds do not know what they want to study, too many students initially choose from a handful of majors (top five majors: computer engineering, biology, business, computer science, economics), and students choose a major before they have even heard of what UT has to offer.

UGS Fact: 1 major, 1 minor or 1 certificate combo = over 10,900 possibilities

Problem 2: Erosion of the Core Curriculum

UGS was created to protect the core curriculum which in turn was created to provide educational breadth to degree requirements. With the increase of dual credit programs statewide, the state mandate to accept AP scores of 3 or higher, and the 2.5 week intersession courses that transfer as 3 credit hour equivalents, Dean Iverson believes students are left with the impression that the core curriculum is not that important. (ex: The Gutting of Gen Ed, The Chronicle of Higher Education, 2015)

UGS Fact: 40% of core hours were completed non-residence by 2016 FTIC grads (transfer students not included); 18% credit-by-exam, 21% transfer courses

According to Dean Iverson, UT is addressing these problems with the help of Undergraduate Studies. The signature courses, curriculum reform with the core curriculum flags (2752 different courses have flags), unique programs such as the Discovery Scholars Program and the Bridging Disciplines Program, and the Vick Center for Strategic Advising and Career Counseling are all ways of helping students to find their path and maintain the integrity of general education requirements.

Dean Iverson thanked the Undergraduate Studies staff for their hard work and asked ACA to continue to refer students to utilize these excellent resources.

UTeach Urban Teachers (UTUT) - Alina Pruitt & Tiye Cort, Doctoral students with the College of Education in Language and Literacy Studies

UT Urban Teachers is a Texas teacher certification program for UT undergraduate and graduate students focusing on the skill-set needed to help English and social studies educators thrive in the context of urban classrooms, grades 7-12. Please enjoy this awesome video about the program:

Alina and Tiye invited an undergraduate and graduate student to discuss their experience:
Alex Felan
  • Alex Felan, a senior history major with the undergraduate certification program, saw UTeach Urban Teachers as a way to get involved and found that the program fulfilled a call to service. At age 41 and a transfer student, Alex felt that the program provided new perspectives on education. He asked ACA to recommend UTUT to other transfer students who might not know that a program like his one exists. 
  • Kent Coupe
  • Kent CoupĂ©, a graduate student seeking a M. Ed with secondary certification in social studies, sought out the program because it marries theory and classroom practice. He taught briefly in an urban classroom before enrolling in the UTUT program. He discovered a passion for instruction, but his experience in the classroom revealed a need for a deeper understanding of theory.
The ROAD Committee held an event with UTeach Urban Teachers called ROAD to Urban Schools: Preparing Teachers for Linguistically and Culturally Diverse Communities on Thursday, October 13.

ACA Updates:

Congratulations, Ana!
Anne Pugh, ACA Secretary: Presented a special election for the open President-Elect ACA executive board position. Ana Dison ran unopposed and after an excellent speech was confirmed as President-Elect of ACA for the 2016-2017 year. 

Josh Barham: A request on behalf of the ROAD Committee to please respond to ROAD survey with your ideas for professional development events: respond here.

Tepera Holman: ACA Awards and Recognition Committee is working on NACADA awards for Spring 2017. Please look for an e-mail from the committee and think about who you may like to nominate.

Thank you for sharing, Lovelys!
Lovelys Powell: Provided a brief but spectacular story about how the ACA Argosy was named. Lovelys once lived in an apartment complex called The Argosy, which means a grand ship traveling through the ocean. It was his fellow ACA historian that suggested ACA name their new newsletter The Argosy to represent the role of advising professionals on campus.

Vicki Packheiser, Clinical Associate Professor, School of Social Work, “From Surviving to Thriving: Developing Professional Resilience in Challenging Times”

Vicki provided three tools/tricks for all of us to develop a greater sense of professional resilience.
  1. Claim the day to prevent “work trance”
    • Vicki's tip: Within 2 minutes of arriving at work, do something that connects you to why it is that you do this work (ex. a picture or a motto). This will allow you to be more focused.
  2. Use your legacy as a compass 
    • Vicki's Tip: Ask yourself "what do you want your gift to this University to be?" and use this as a guiding principle. This aim will allow you to notice gradual progress toward your overarching work goals.
  3. Practice positivity
    • Vicki's Tip: Random acts of kindness, gratitude letters, and visits with coworkers are all excellent ways to practice positivity in your work life. It is possible to set aside 10-15 minutes most days to learn something about professional resilience. Consider conducting independent  research about time management, stress management, etc. and share it with others in your office or ACA!

So many Kudos! You can find them on our website: ACA KUDOS!

We are bringing back ACA Member Spotlights and doing a spotlight or two during each meeting. This month we met a seasoned advising pro (Meet Shirley!).

We want to continue to spotlight members from across Colleges, across positions, and across lengths of experience at UT Austin. Please consider nominating someone to spotlight.

Next Meeting: Wednesday, November 9

Monday, September 26, 2016

ACA September 2016 General Meeting

Thank you to Moody College of Communication for sponsoring the September ACA meeting - a meeting filled with ways to encourage our campus community, our students, and ourselves to be more. Even though the meeting started a little earlier than usual, we hope you noticed the music at the beginning. Our ACA Vice Presidents are shaking things up a bit.

First up: Dr. Bob Harkins, Associate Vice President of Campus Safety and Security

Dr. Bob Harkins stated that his office has had two major tasks over the past several months - campus safety following Haruka Weiser’s death and the Campus Carry law which went into effect August 1, 2016.

Dr. Harkins provided many updates and clarification on the state's Campus Carry law. He directed ACA members to the Campus Carry website where his letter penned July 29, 2016 provides an excellent recap of his points of emphasis: He also directed ACA members to the Handbook of Operating Procedures, Campus Carry Policies and Implementation Strategies, and other details about Campus Carry law important to UT Austin Staff.

Many of you raised questions regarding the oral notice employees may provide to prohibit concealed carry handguns in their solely assigned offices. A recap of the committees decision is outlined below:

"University employees who are solely assigned to an office are permitted to prohibit the concealed carry of a handgun in that office. If an employee chooses to exercise this discretion, he or she must provide oral notice that the concealed carry of a handgun is prohibited in the office. Oral notice is the only legally effective way to provide notice about the prohibition."

This decision is in the process of being fleshed out. Oral notice may be provided by phone, by office assistants, in classrooms or other spaces that convene large groups of students, and possibly by video although the legality of that form of notification is in question. Dr. Harkins confirmed that you may post signage inside your office (not in outside facing windows) prohibiting firearms; however, oral notification is still required.

Dr. Harkins briefly touched on the TX DPS campus safety assessment and outlined a few ways his office is meeting those concerns:
  • TX DPS found lighting and landscaping deficiencies which are being met in part through the efforts surrounding Waller Creek
  • SURE walk is now a joint effort from Student Government and Parking and Transportation Services (PTS)
  • The Be Safe safety education campaign started for the 2016-17 academic year and resources can be found on the Be Safe website:
  • Dr. Harkins asked ACA to encourage students to practice bystander intervention practices by reporting concerns to the police. 
Please contact Dr. Bob Harkins with questions or concerns at

Next up: the meeting sponsors, Moody College of Communication with Dr. Meme Drumwright, Associate Professor; Dr. Jennifer Jones Barbour, Lecturer; and Theresa Thomas, program academic advisor

Dr. Drumwright presented on Moody College's new major and a labor of love - Bachelor of Science in Communication and Leadership. This interdisciplinary major emerges from the Bridging Disciplines Program certificate in Ethics and Leadership after 12 years of hard work. The program is designed to prepare students to practice the art and science of leadership. The ethical implications of leadership are integrated throughout the program. For more details on degree requirements visit: Students who are interested can start with COM 301L, Introduction to Communication and Leadership with Dr. Jones.

According to Dr. Drumwright and Dr. Jones, students are seeing this as a major for entry into public policy, social justice, philanthropy, entrepreneurship, and various other pursuits. At this time there is not cap to the number of student in the major. The College's goal is to have 50 students in the major by start of spring 2017; 100 by fall 2017. If you have a student that wants to apply they can do so through the College of Communication's Internal Transfer Process, but currently priority is given to Moody students.

Dr. Art Markman, founding director, Human Dimensions of Organization (HDO) & Dr. Amy Ware, Associate Director, HDO, presented on one of the College of Liberal Arts' newest majors the Bachelor of Arts in Human Dimensions of Organization (HDO).

The program started with a masters program in Human Dimensions of Organization before spinning off into the undergraduate program in the 2016-18 catalog. The field of study aims to teach people about people in the workforce - to understand people as individuals, groups, and cultures in order to work and communicate effectively. HDO helps students to realistically apply the skills they learn through the liberal arts to the workplace. For more information about the major, visit the HDO website:

At this time, HDO is an open major and students do not need to apply to the major before taking HDO 301- Introduction to the Human Dimensions of Organizations. Interested students can contact Jillian Sise, HDO Academic Advisor, for more information.

Next up: ACA Updates
The ACA Executive Committee plans to build more time into every general meeting for ACA to mix, mingle, and share with ACA Updates.

Kayla Ford, ACA President, led the charge with a call to be "more than a member" in her first address to the ACA membership as President. Her call noted that ACA General Meetings are more than a standing meeting; the meetings are an opportunity to come and connect with colleagues from across campus. As an organization gets larger, it is our job as members to make it feel smaller by connecting with each other on a small scale such as ACA committees or networking before the general meeting.

Opportunities from ACA Committees to be "More Than A Member":

Justin Brady-Joyner, ACA President-Elect, provided an ACA Advisory Council Update. The ACA Advisory Council consists of 10 or more members from different campus departments and aims to represent every advising community on campus. This year the ACA Advisory Council is working on a survey about retention, employment, etc. It is still in the works but keep an eye out for their outreach in the next few months. (update: Thank you to Justin Brady-Joyner for his service to the ACA Executive Board. He  decided to step down from his position as President-Elect due a change in job responsibilities.)

Don't forget about the R.O.A.D. Committee Certificate & Minor Update Day this Friday, September 30 in UTC 4.104 from 9am - 3:35pm. Check your email inbox for more information about this event from Josh Barham.

ACA Advising Event Committee, co-chaired by Susan Somers & Rose Mastrangelo, is moving away from the old Advising Expo format to a new format designed to help students learn more about the internal transfer processes, explore the new minors, and develop creative ways to promote new majors on campus. The event is scheduled for February. The Advising Event Committee needs more members to give this bigger, bolder event the support it deserves. Interested in joining? Check your email inbox for more information about this committee from Susan.

Aida Gonzalez, Chair of the Graduate Coordinator Network (the ACA of graduate programs on campus), asked ACA members to reach out to their undergraduate students about the GCN graduate school fair on Tuesday, October 11 in the Union (more information from Aida to come). Over 100 graduate programs from across the country will be available to meet with students. The Graduate School Fair is open to all students, freshman to seniors.

So many Kudos! You can find them on our website: ACA KUDOS!

We are bringing back ACA Member Spotlights and doing a spotlight or two during each meeting. This month we met two new College of Liberal Arts advisors (Meet Marc and Megan!), but we want to spotlight members from across Colleges, across positions, and across lengths of experience at UT Austin. Please consider nominating someone to spotlight.

If you still have not paid your ACA dues, please contact Sara Sanchez, ACA Treasurer, for more information about next steps.

Don't forget to join the FUNdraising committee at Space 24 Twenty this Wednesday, September 24 for our Welcome Happy Hour. The committee will raffle a $50 gift card to members donating to the  Student and Staff Scholarship fund.
The FUNdraising Committee set a $1,500 fundraising goal for the year. Help them reach it this Wednesday!

Tuesday, August 2, 2016

ACA July 2016 General Meeting

Obligatory breakfast pic! - everything was SO good.
Thank you to Athletic Student Services for sponsoring this meeting and providing us with a delicious breakfast.

Our hosts provided many useful updates in reference to UT student-athletes and how we can help those students break the "Athletics bubble."

Kat Hastings, Associate Athletics Director for Student Services, discussed the steps being made to help new student-athletes transition to UT Austin. Athletics is expecting 135 new student-athletes this year. Only 12 attended summer orientation (many were participating in U.S. Olympic Trials!) and the rest will attend the August 19 orientation. Athletics Student Services teamed up with New Student Services (NSS), Student Conduct and Accountability, and various other offices to provide important programming for the new student-athletes geared to enhance understanding of college and academic life including programming with UTPD, Voices Against Violence, and CMHC. Some presentations will be offered for all student-athletes, not just new students.

Other useful updates from Kat:
  • Monday, August 22: Dean of Students Student Organization fair in the North End Zone- there will be 50-70 student organizations for student-athletes, but the fair will be open to all students on campus. 
  • More to come: Advising Night will be held in the fall so students can talk to an advisor from their college.
Dr. Marnie Binfield and Alanna Bitzel provided updates on the Academic Mentors, Tutoring and Writing programs available for UT student-athletes and staffed by UT graduate and undergraduate students with content expertise.
Academic Mentors help student-athletes during study hall, a time designed to instill good study habits. Academic Mentors must have a Bachelor's degree and are usually UT graduate students. Academic Tutors are content-focused guides who explain concepts in-depth at an individual student's pace. Undergraduate students may apply but must have at least two long semesters enrolled at UT. Athletics Student Services is still looking to fill both positions; follow the Academic Mentors and Academic Tutors links for position descriptions.

Blake Barlow, Assistant Athletics Director of Risk Management and Compliance Services, recommended reaching out with questions, comments and concerns regarding NCAA compliance for student-athletes. He briefly described new NCAA academic misconduct legislation. This legislation defers to the university process for student conduct. Here's the helpful handout he provided to depict the process: NCAA Flow Chart

Next up: AlcoholEdu updates from Shannon Hanby, Health Promotions Coordinator with University Health Services

AlcoholEdu is an online educational program all incoming students must complete (freshmen and transfer students under 21- if a transfer student did it at another school, they will have to do it again). Through interactive and personalized course content, the program teaches college students risk reduction in the areas of alcohol and drugs. There is also a companion module called Haven that addresses sexual assault and healthy relationship promotion.

AlcoholEdu consists of 2 parts. Part 1 was sent out August 1st and takes about 2 hours to complete (1 hour for each module- the AlcoholEdu and Haven). Students have from August 1st to August 23rd to complete Part 1. Part 2 should be completed by October 28. Students who fail to complete either Part 1 or Part 2 of the AlcoholEdu program by November 4 will not be able to see their grades online for that semester. You may see students at the end of the semester requesting to see their grades. Please direct students to the Health Promotion Resource Center (HPRC) to get that bar cleared, 512-475-8252.

ACA Treasurer Updates from Josh Barham

In one of his final duties as ACA Treasurer, Josh updated the association on the the 2015-2016 ACA budget. Profit for the year was $951.52; down slightly from last year. Josh explained that PDD came with additional expenses that were unforeseen (hidden fees are the worst). The executive board and PDD committee used extra funds from 2014-2015 year to cover the cost.

ACA Advising Awards presented by Awards and Recognition Committee

· Dedication to Students Award was awarded to Mark-Anthony Zuniga for his tremendous work with Theatre and Dance students this year

· Taking Initiative and Creating Positive Change was awarded to Yvanna Corella for her Family Orientation Packet

Thank you to both of you for being such stellar academic advisors! UT is a better community because of professionals like you.

Kudos - there were 23 this month!!! Kudos have a new home on The ACA Argosy blog: Please take a moment to see who was recognized!

Can we beat 23 in September?! #IHopeSo

A special thank you to the outgoing ACA Executive Committee for all your hard work - another successful year in the books!

ACA Executive Committee for 2015-2016
Sarah McKay – President
Kayla Ford – President Elect
Amanda Golden & Lexi Losch – Co-Vice Presidents/Program Chairs
Josh Barham – Treasurer
Yesenia Sanchez – Secretary
Kelsey Thompson – Historian
Blake Wilms – Communications Coordinator

Friday, July 22, 2016

ACA June 2016 General Meeting

Tacos, fruit and coffee -- oh my!
June's meeting was all about transitions. From the Provost's Office unveiling of new initiatives for the 2016-2017 year to the new ACA officer inductions, this meeting was packed with exciting updates!

Thank you to the Office of the Executive Vice President and Provost for sponsoring this meeting and providing us with a delicious breakfast. As you can see, the spread was on point.

First up, updates from the Provost's Office and Student Success Initiatives:

New to summer Freshman and Transfer Student Orientation sessions is the Orientation Help Desk located on the first floor of the FAC. Students are able to visit the help desk to turn in transcripts, find registration help for needed classes, and troubleshoot other questions. The Provost's Office is also leading the charge on the transcript recognized minor/certificate declaration process. There is more to come this fall on that important change.

The team also announced the new student portal - MyUT.

This customized UT Austin-branded experience is an evolution of UT Direct. It is optimized for mobile devices, personalized to each student, and socially engaging. Check it out:
Loving that "Important Info" Widget!

Next up: The Terry Scholar Program 

Did you know that there are currently 310 Terry Scholars at UT Austin? That's 310 students completing their undergraduate (and sometime graduate) programs with the cost to attend UT Austin completely covered by the Terry Foundation.
Jaden Felix, Coordinator of Sorority and Fraternity Life and Terry Scholars Program Advisor, DOS,  spoke about the UT Austin Terry Scholars that he advises.
Michelle Guzman, Manager, Scholarships and Outreach with OSFS, helped to fill in some of the blanks about the application process and how students with the scholarship remain eligible at UT Austin.

Javier Carmona, Terry Scholar Relations Coordinator with the Terry Foundation, helped to provide context for the Terry Scholarship. Describing the path to success Howard Terry, B.B.A. '38 took leading up to the start of Terry Foundation established in 1986 by Howard and his wife Nancy. The Foundation's mission "is to improve and develop the State of Texas by assisting Texas students to attend the state’s finest public universities. The Foundation hopes that these students will have a significant impact on the future leadership of the state and nation. To achieve this goal, the Foundation awards scholarships to students who meet the high standards set by our Founders."

Fun facts from Jaden and Javier:

Terry Scholars must:
  • maintain full-time enrollment and should meet with Jaden if a change in enrollment status would be beneficial. 
  • maintain a cumulative GPA of 2.5, and maintain a minimum 2.0 GPA each semester
Terry Scholars can now receive a study abroad stipend up to $15,000 depending on the length of program!

Ana Dison provided a quick update on behalf of the Advisory Council. A last recommendation from Dr. Gage Paine was to consider ways to incorporate checklists into our work lives. The Checklist Manifesto is the catalyst for this initiative. We will be setting up a public folder in ACA Box for you to share the checklists that you currently use to make work more effective and/or efficient. More to come!

Lauren Contreras and Casey Butler were the lucky winners of their very own copy - thanks for signing up for an ACA committee!

A reminder from Yesenia Sanchez regarding ACA By-Law update: The proposed change to Article VII. Standing Committees, Section 1. Executive Committee will move the nomination process a month later where new officers will be appointed in July instead of June. Voting will begin by electronic ballot soon.

In one of her last official acts as ACA President, Sarah McKay asked all new ACA Executive Committee Officers to join her at the front of the room to be inducted.  New Officers include:

President:  Kayla Ford
President-Elect:  Justin Brady
Vice-Presidents/Program Co-Chairs:  Jillian Sise & Daniel Zarazua
Treasurer:  Sara Sanchez
Treasurer-Elect:  Alexis George
Secretary:  Anne Pugh
Historian:  Katie O’Donnell
Communications Coordinator:  Blake Willms

That's a big group - this is as close as we get to a panoramic shot. Congratulations!

Finally, to help ACA members get a better sense of what each ACA Committee does, we held quick meet-and-greet to learn more and sign-up. Didn't have time to stay? Don't worry!
There's still time to join in. Just sign-up here.

Professional Development Day (PDD) Committee
Nominations Committee
ACA Mentor Program (aka PODS) allowed members to learn more about the mentor program and sign-up if interested in participating in a POD or leading a POD
Awards & Recognition Committee
(There's no incentive quite like chocolate.)
R.O.A.D. Committee
Annual Advising Event formerly known as Advising Expo
Holiday Party Committee
FUNdraising Committee - look how fun they are!

From Lovelys: "Cheers to Yesenia Sanchez for overseeing a very exciting election process. You worked so hard during an extremely busy time and the amazing slate of officers is a testament to this hard work."

From Lovelys: "Cheers to all of the people who ran for ACA Officer positions this year. I left the last ACA Meeting so excited about the energy created in the room with on-the-floor nominations in addition to the amazing slate of candidates who agreed earlier on. Thanks for all that you do to create a support community on our campus. "